Executive Assistant to Portfolio Managers and Investment Team

Job Description 

The Executive Assistant’s duties will include a wide range of executive level administrative support ranging from, coordination of information flow, ensuring accurate and timely delivery of senior level administrative services, and providing support to portfolio managers and investment team that report to the CEO.

Duties and Responsibilities 

Specific duties may include

  • Prepare documentation and correspondence, memoranda and reports
  • Coordinate schedules/calendaring and keep the managers and investment team on schedule
  • Coordinate travel including air and hotel arrangements, ground transportation, meeting preparation (i.e. presentations, documentation, logistics, etc).
  • Prepare meeting packages
  • Maintain records and contact information for key external constituencies including brokers, companies
  • Respond to and direct requests from all sources
  • Other duties as requested by the CEO, portfolio managers and investment team
  • Provide reception coverage as needed

Qualifications 

  • Two year certificate or diploma in office or business administration
  • Minimum of 5 years of related experience at a senior administrative level, preferably in investment management
  • An equivalent combination of education and experience will be considered

Knowledge, Skills and Abilities 

  • Ability to perform and communicate in a highly professional and effective manner, in a rapidly-changing environment
  • Ability to work with and process confidential information with discretion and sensitivity
  • Excellent interpersonal and organizational skills and the ability to prioritize under pressure
  • Excellent verbal and written communication skills
  • Ability to exercise initiative, judgment and problem solving skills to complete work, take responsibility and make decisions based on solid analysis and interpretation
  • Ability to relate and work effectively with employees, management, the board, lawyers in a cooperative and respectful manner

 Education and Experience Requirements

  • Bachelor's degree required
  • Strong work tenure: five to 10 years of experience supporting
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

 

To apply for this position, please send your resume and cover letter to hr@sprott.com, with the position title (Executive Assistant  to Portfolio Managers and Investment Team) in the subject line. We thank all applicants for their interest; however, only qualified candidates will be contacted. SAM does not accept unsolicited agency resumes or phone calls. 

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